Tips for Writing a Clear and Cordial Resignation Letter

A resignation letter is a crucial part of your job search. It’s the first thing potential employers will read after receiving your CV, so it needs to be professional and concise. You’ll likely have a very short amount of time to compose your letter (many people recommend just under one minute), so you need to make sure that you don’t waste any more time than necessary by writing something that can be improved in some way or another. That said, many people struggle with what qualities make a good resignation letter (or how much they should include). In this article, we’ll explore some key tips on how to write a clear and cordial resignation letter that will ensure your future employer receives it in the best possible condition possible.

Keep it brief and cordial.

Now that you’ve set the tone of your letter, it’s time to get specific. There are two main parts that make up a resignation letter:

  • The body of the letter (the part after “Dear” or “Ms.”)

  • The salutation. In this section, you will write a personal message to your boss and mention why you’re leaving or how they can help you find another job if they want one in their organisation. You’ll also include any details about when and where your last day at work will be so that there’s no confusion about what day is being sent out as an official document from either party involved.

Provide a professional, yet personal, reason for leaving.

It’s important to provide a professional, yet a personal reason for leaving. This will allow your employer to know that you’re not just quitting because of a bad job experience or dissatisfaction with your current position. You can still be honest about any problems you had at work but also address the positive aspects of your time there by providing details about how working with this company has helped you develop skills and knowledge areas that will help you in future jobs.

For more tips on how to write professional resignation letters click here


Don’t badmouth your current employer.

In a new and exciting job, it’s tempting to write a resignation letter that disparages your current employer. But don’t do it! You’ve already had the opportunity to work with other people in this position, so show them some respect by not making personal attacks on them or their company as well. If you feel compelled—and only if you feel compelled—you can include some references to things that aren’t going well at your current job, but keep in mind that these are your thoughts and feelings about the company itself rather than any specific incident within those walls.

Thank everyone at the company for the time you spent working together.

Thank your boss and colleagues for their help, support and guidance.Thank your co-workers for being kind to you during this transition period. And finally, Thank clients who were not only pleased with the work that you did but also made an effort to review it on time or earlier than expected so that they could give feedback about the job well done!

Be honest, yet tactful and optimistic.

When writing a resignation letter, it’s important to be honest, and clear about your reasons for leaving. However, you don’t want the message in your letter to come across as overly negative or overly positive either. Your goals should be clearly stated and then explained in more detail in the body of the email—and if there are any specific steps that need to be taken on behalf of another party (such as an employer), this information should be included at the beginning of your letter so that they know what they’re getting into before reading further down into its content.

Remember to proofread before sending the resignation letter out.

You don’t want to look like a fool. Make sure that you proofread your letter before sending it out and make sure that there are no errors in grammar or formatting. Remember, this is an important document which should be clear and concise, so take the time to make sure everything is accurate and professional.


We hope this list of tips has given you some ideas for how to write a constructive resignation letter that will serve as an effective parting gift. Remember, your letter should be short and sweet, but also personal and heartfelt.

You May Also Like

The Most Pervasive Problems in olympia airbnb

12 Reasons You Shouldn’t Invest in is asheville nc expensive to live?

How to Master best places to live in china in 6 Simple Steps

Why Nobody Cares About cna travel agencies in florida

Leave a Reply

Your email address will not be published. Required fields are marked *